GDPR Summary report

NOTE  Depending on the permissions associated with your user role, and the Absolute product licenses associated with your account, the GDPR Summary report may not be available.

The GDPR Summary report shows the devices on which the DAR component A lightweight software component of the Absolute agent that detects at-risk data stored on a Windows or Mac device during an EDD scan. The DAR component is deployed on a device only when the device is associated with a policy group in which the Endpoint Data Discovery policy is activated. detected personal data that is subject to the protection requirements set out in the General Data Protection Regulation (GDPR) The General Data Protection Regulation (GDPR) defines a set of data protection rules that apply to all organizations that process data related to individuals residing in the European Economic Area (EEA). for the countries of the European Economic Area (EEA) The EEA includes all European Union (EU) countries and also Iceland, Liechtenstein, and Norway. It defines the countries that participate in the European Single Market.. Specifically, the report shows the aggregated Match Score for the following rules:

Match Score is a computed value indicating the number of content matches detected on a device for the associated rule. By default, the report includes the GDPR Aggregated Match Score column, but you can add individual Match Score columns to the report to see how the aggregated total is broken down across the rules. You can also open a device's Endpoint Data Discovery Summary page to view details about each file and the specific content that generated a match. This information allows you to evaluate each match individually to identify false positive A result on an EDD-related report or page in which a match is detected in a file, but upon further investigation, you do not consider the matched content to be at-risk data.s and determine a device's level of risk.

The scope of the report is limited to information collected during the last full EDD scan The Absolute agent process that opens and analyzes files on a device's hard drive to identify at-risk content, as defined in an Endpoint Data Discovery policy. See also DAR component. of each device and all subsequent delta scans. EDD scans can take between a few hours and a few days to complete. If a scan is in progress when you run the report, data from that scan is not included. For new activations, it may take several days before data is available in this report.

On the Reports page, you can access this report from Absolute view or the Data Visibility category.

The GDPR Summary report applies only to supported Windows and Mac devices with an active Endpoint Data Discovery policy and an Agent Status The operating condition of an Absolute agent. Possible values are Active (indicates that the agent has connected to the Monitoring Center), Inactive (indicates that the agent has started its first connection to the Absolute Monitoring Center and agent activation is in progress and when activation is completed, the status is updated to Active), and Disabled (indicates that the agent is either flagged for removal or removed from the device). set to Active.

To view information in the GDPR Summary report you first need to perform at least one of the following actions:

  • Enable the GDPR Personal Data rule in the Endpoint Data Discovery (EDD) policy in one or more policy groups and activate the policies.
  • Include a custom rule in the report by doing the following:
    1. Create a custom rule. For example, depending on your organization, you may want to create a rule to detect employee IDs or student IDs.
    2. Include the new rule in the GDPR Summary report.
    3. Publish the custom rule.
    4. Enable the custom rule in the Endpoint Data Discovery (EDD) policy in one or more policy groups.
    5. Activate the EDD policies.

By default, the following filter is used to generate this report:

GDPR Aggregate Match Score greater than "0"

The GDPR Summary report includes information organized in the following columns:

Information on the GDPR Summary report

Column

Description

Device name

Device name, which includes the device's device name The name assigned to the device in the operating system. For Chromebooks, device name is not applicable and therefore shows as "Chrome" in the Absolute console. and serial number The identification number assigned to the device by the device manufacturer. For Windows devices, this value may correspond to the serial number of the BIOS, the motherboard, or the chassis, depending on the manufacturer.

To view the device's Device Details page, click the linked device name.

GDPR Aggregate Match Score

The sum of all matches detected on a device for all GDPR-related EDD rules

This value equates to the sum of the GDPR Personal Data Match Score, and all custom rule Match Scores that are flagged for inclusion in the report. A higher value may indicate that an unacceptable amount of GDPR personal data is stored on the device.

Encryption > Status

The summarized encryption status of the device

  • Encrypted: a full-disk encryption product is installed on the device and the system drive is fully encrypted
  • Not Encrypted: a full-disk encryption product is installed on the device, but the system drive is not encrypted
  • Not Detected: a full-disk encryption product is not detected on the device
  • No Data: encryption status is not yet available (waiting for the device to check in to the Absolute Monitoring Center)
  • Additional statuses that apply only to Windows devices:

    • Used Space Encrypted: all disk space that contains data is encrypted by BitLocker Drive Encryption, but free space is not encrypted

      NOTE  This status indicates that the Used Disk Space Only encryption option is enabled in BitLocker. For more information about this option, see Microsoft BitLocker Drive Encryption documentation.

    • Suspended: BitLocker Drive Encryption is suspended
    • Encryption In Progress: the system drive is in the process of being encrypted by BitLocker Drive Encryption
    • Decryption in Progress: the system drive is in the process of being decrypted by BitLocker Drive Encryption

Scan Date

Date and time (local device time) when the EDD scan finished on the device

You can search for specific information in the GDPR Summary report.

You can also include other device information in the report by adding more columns. For example, if you configured any custom rules to be included in the report, you can add their respective Match Score column.

By default, the report data is sorted by the following columns, in order of priority:

  1. GDPR Aggregate Match Score, in descending order
  2. Scan Date, in descending order

You can change the sort order by clicking a column heading.

You can perform the following tasks on the GDPR Summary report: